PDF is the file format which is basically portable and secure than any other document format. If you are wondering whether you should use the PDF format or not then you need to simply read this post. In this post we are going to discuss the unique benefits of using PDF instead of other editable formats. PDF stands for portable file format. This format is secure, shareable, and solid and is being used as a standard across the globe.
The PDF format was first launched in 1993 and was introduced by Adobe in the market. This format was developed to provide a secure solution for document storage and transfers. You must know that by using PDF files you can manage your business and personal documents quite easily. Now let us go through some of the key advantages of using the PDF format.
Top advantages of using PDF for personal as well as commercial documents!
There are dozens of benefits you can enjoy while using PDF files. Some of the top ones have been discussed below for your knowledge.
You can store files in a lower size
One of the greater benefits of PDF files is that they are smaller in size as compared to other file formats. If you have a low storage space on your device then you need to make sure that you use the PDF format. The PDF files can lower down your storage space without damaging the quality of the document. You don’t have to reduce the contents of the original file to reduce the size anymore. You can simply save them in PDF and save a lot of space. Still if you feel like the file is large then you can use the online PDF compressor tools. The PDF compressor tools can easily shrink down the size of the documents without damaging its visual quality.
You have complete control over the PDF file
Another benefit of using PDF files is that they can give you full access and control over the documents. You should know that in PDF format you can keep track of all the changes you or other users have made in the file. PDF is one of the only read only file formats that one cannot edit without leaving footprints. This is one of the best formats that you can try when collaborating with a large team.
You can manage PDF files with digital tools
PDF files cannot be edited as they have a portable nature and many people think that being portable makes it harder for users to manage this format. You must know that in the past it was surely difficult to manage PDF files without manually rewriting them but today you have free access to online tools that can help you manage PDF files without putting up many efforts. You can find PDF converter, PDF editor, merger, split, lock, unlock, and even compressor tools that can help you manage your PDF files for free.
PDF files have built in security
When you are creating documents you have to make sure that all information you add in the files is secure especially if they are business documents. You have to ensure the privacy and integrity of your documents. Business deeds, bills, invoices are all the documents that you need to save in PDF in order to save and secure them. The best thing about this portable format is that you can lock it. You can set passwords and encryptions with the help of Adobe or you can also use the lock PDF tools.
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You can electronically sign PDF files
We are living in the digital era of business and so the best ways to create, save and share documents is by using the digital formats. You must know that PDF is one of the only formats that allow users to sign the documents with an electric signature instead of a hand written sign. You would be surprised to know that more than 80% of businesses today are using the PDF files just because of this feature. You can use PDF signing tools available online for electronically signing documents.
PDF file are compatible on every device and screens
Another big advantage of PDF files is that they can be used on any device you want. There are many file formats but not all of them can be used on every screen. PDF is one of the only formats which works the same on every screen, device and operating system. Being universally compatible is one of the biggest pros of this format. Here you should also know that you don’t need a specific software or tool to read PDF files. You can open the PDF file on your device if you have a browser.
Can you convert PDF files to other file formats lile WORD?
If you are wondering whether you can convert PDF files or not then you must know that the simple answer is YES. In the past converting PDF files was not easy but today you don’t have to worry about this anymore. You simply have to use the online PDF converter tools to convert your PDF files into your desired formats.
Here you should know that you if you want to convert PDF files to word then you have two options which you can use. You can either convert the PDF files offline if you have the latest version of MS word or you can also change the format by using online tools.
You can find dozens of websites who are offering PDF tools for free. You can use these tools for easy conversion. You just have to enter the PDF files in the tool and select the format you want to change it into. After selecting the format you just need to press the convert button. In less than seconds you can change the PDF file into word or any other format. You can try any tool you want for free!